Welcome to Our Family Medical Practice

White Hall Family Medicine is currently accepting new patients. Appointment times are based on medical need and patient convenience. All new patients should arrive 30 minutes prior to their appointment time. 

Patient's Protected Health Information 

Protecting the privacy of your medical information is required by law and we respect and carefully abide by that law. You should carefully read these forms – and then acknowledge your acceptance of their conditions by signing should you choose to do so. These forms must be completed and returned to the clinic at the time of a patient’s first visit. You should list names of person(s) that are permitted access to your (or the patient’s) protected health information. No information can or will be shared with anyone who is not listed on this form. You can find the form on the forms page.

Making an Appointment

To schedule an appointment please call, 870-247-9499 or email whfmclinic@whitehallfamilymedicine.com and a scheduler will try to schedule your appointment within the time frame you requested. We make every effort to see you in a timely manner. 

If you are calling to make an appointment for an annual physical please tell the scheduler so that the appropriate amount of time can be scheduled for your visit, and so that you can receive important instructions.

We now have a new service to enable us to email, text, as well as call our patients for their upcoming appointments with Doctor's Coleman and Ramiro, lab and nurse appointments. 

The (area code) 901 number will show on your phone. You can call the number back to hear the message again. You will need to confirm the appointment when the system prompts you to, either by a Y to confirm or N to cancel. If you cancel our staff will call you with in twenty four hours to reschedule your appointment. 

At the time of your appointment please bring:
  • Photo ID
  • Insurance cards
  • New patient forms
  • List of current medications
  • Co-payments and deductibles
Our providers see patients by scheduled appointment. Please call our office as soon as possible to cancel an appointment. We understand emergencies do happen, please make sure to alert the scheduler when calling as to the reason you are cancelling, especially if it is less than 24 hours before the appointment. Should you miss 2 or more appointments you will be seen on as a work in appointment only.

Co-Pays and Deductibles

All Private & Government Insurances require Health Care Providers to collect Co-Pays and Deductibles at the time of service. It is the patient’s responsibility to know their Co-Pays and Deductibles.

All Co-Pays and Deductibles at the time of Check in

Please call in advance 870-247-9499, if you need to set up a payment plan for your deductible


We accept most major insurance plans, including but not limited to:

  • Medicare
  • Blue Cross Blue Shield
  • Federal Blue Cross
  • Health Advantage
  • Qualchoice
  • Cigna
  • Aetna
  • NovaSys
If you do not see your insurance on this list, please contact our office at 870-247-9499 or email insurance-billing@whitehallfamilymedicine.com to see if we accept your insurance.

Co-pays, Co-Insurance, and Deductibles are due at the time of service.   We encourage you to review your coverage plan or contact your insurance for any specific coverage questions.

Self-Pay patients are accepted. Please call or email our office for details.

Existing Patients

Existing patients should arrive at the clinic 15 minutes prior to their scheduled appointment. If any of your patient information has changed since your last visit, including your insurance, make sure to note that information on our Information Change Form. If your insurance has changed, please bring your new insurance card with you to the clinic.
  • Insurance Cards,
  • List of all medicines you are taking, prescription and over the counter.
  • Be prepared to pay all co-pays and deductibles

Canceling an Appointment

If you need to cancel an appointment, please call at least 24 hours in advance or call 870-247-9499 or email whfmclinic@whitehallfamilymedicine.com.

Payments for Services

Payment is requested at the time service is rendered unless other arrangements have been made prior to your appointment. We accept cash, check, debit and all major credit cards. We will be happy to file insurance claims, but co-pays and deductibles that have not been met are due at time of service. Please be prepared to show your insurance card EACH visit.

Please remember that insurance is considered a method of reimbursing the patient for fees paid to the doctor and is not a substitute for payment. Some insurance companies pay fixed allowances for certain procedures, and others pay a percentage of the charge. It is your responsibility to pay any deductible amount, coinsurance, or any other balance not paid for by your insurance.


Our physicians do not admit patients to the hospital, but work with Jefferson Regional Medical Center, highly qualified hospitalists. A hospitalist is a physician who sees patients in the hospital on behalf of family practice physicians.

If you require hospitalization, Doctors Coleman and Ramiro will contact the hospitalist on call to explain your condition and gain admission. The hospitalist will closely monitor you in the hospital – order tests, medications and necessary treatment – while keeping your physician informed. Once discharged from the hospital, care will be provided by your regular physician.

Prescription Refills

Patients who take critical prescription medications are advised to adhere to the schedule of lab and office visits recommended by their doctor. Please bring your medications or a list of them, to your office visit and ask your doctor to write refills for any medications you anticipate needing.

Patients who have been seen by the doctor at appropriate intervals may call for refills on some prescriptions (antibiotics excluded). Please call your pharmacy 2 - 3 days prior to running out of medication so the pharmacy can request refill, or you may call the clinic. In addition, you may submit refill requests via our secure patient portal. 

Please give 48 hours’ notice for refill requests. Requests received after 2 p.m. will be processed within the next two business days.

We do not call in antibiotics with out seeing the patient.  You may submit refill requests via our secure patient portal. 

Patient Messages

Our goal is to return your message the day it is received depending on the time received and clinic schedule. Please allow 24 hours for messages to be returned. You may submit messages via our secure patient portal. 

Motor Vehicle Accidents

We treat motor vehicle accidents, but due to the bureaucracy involved in filling the automobile insurance we require you to pay your visits in full. We will provide you with a superbill which will show visit type, diagnosis information and amount paid that you can present to your insurance company for reimbursement.

Motor vehicle accidents are not paid by private or government insurance plans.

Workers' Compensation

We no longer accept workers' compensation patients.

DOT Physicals

We no longer perform DOT Physicals